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Information Management Officer (P-3)

Organisation For The Prohibition Of Chemical Weapons (OPCW)

Contract Type:

Type:
Permanent employment

Location:
Den Haag

Education Level:

Education:
Bachelor (EQF 6), Master (EQF 7)

Published on:

Published:
10/01/2022

Status:
Open

Apply before:
07/02/2022

Hours p/wk:
40

Description:

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The OPCW’s Verification Division works towards achieving chemical disarmament and preventing the re-emergence of chemical weapons through participation in the planning and oversight of inspections at both military and chemical industry facilities. The division also manages declarations while maintaining and strengthening the scientific capabilities of the Organisation, especially its laboratory component. The division also conducts Technical Assistance Visits at the request of States Parties.

The Division is responsible for the day-to-day operation of OPCW’s verification regime. It is a key element of the Secretariat, using trustworthy and science-based information to implement all aspects of the Convention including decisions from the Policy Making Organs.

Responsibilities

Job Summary
The post “P3 Information Management Officer” is located in the Documents Registration and Archiving Section (DRA) which is within the Declarations Branch of the Verification Division.

DRA provides information management (IM) support to preserving and managing documents arising from the OPCW verification related activities (routine and non-routine) and all other activities that involve classified information.

Do you have experience in recordkeeping, digital archiving, or information management? Bring your expertise to contribute to making the world free of chemical weapons.

Main Responsibilities

The Information Management Officer (IMO) will be responsible for the duties listed under six main themes:

• Control of registration and processing of all classified and verification-related documents and their availability either within electronic systems or in hard-copy.
• Management of adherence to good records and archives management practices.
• Operation assurance, business administration, and further development of the Electronic Content Management (ECM) System.
• Research, development and maintenance of DRA’s preservation programme for records in all formats.
• Prepare, review, update procedures, guidelines, and forms required for strategic planning of work processes.
• Other Duties, as required.

Qualifications and Experience

Education

Essential:
You should have an advanced university degree in information management, archives or records management or a related field, preferably with a postgraduate specialisation. A relevant first-level university degree in combination with relevant training and qualifying experience (minimum seven years) may be accepted in lieu of an advanced university degree.

Desirable:
Additional training in business analysis, data management and/or project management is considered an asset.

Knowledge and Experience

Essential:
Make sure you have at least 5 years of experience in the field of records and information management, preferably in an international or public organisation. Experience in implementing and administration of electronic content management (ECM) systems with a particular focus on records management components and the development of filing plans, retention and disposition schedules, and taxonomies.

Desirable:
Previous experience in quality assurance and data migration projects in the context of implementing an ECM system is desirable. Experience in the use of electronic data analysis tools. Experience in Quality Management implementation is desirable as is experience in working with digital archiving systems. Experience in project management. Knowledge of querying SQL databases. Experience working in highly confidential environments.

Skills and Competencies

To succeed in this role you will need the following skills and competencies:

• Core professional skills related to information and archives management
• Ability to organise, plan and implement work assignments, as well as manage competing demands. Uses time efficiently
• Foresees risks and allows for contingencies when planning. Uses critical thinking when analysing risks. Monitors and adjusts plans and actions as necessary
• Proven communication (verbal and written) skills, including ability to prepare reports to communicate complex concepts orally
• Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
• Advanced computer skills, knowhow in dealing with both structured and unstructured content
• Knowledge of workflow processes and document control practices in an electronic content management environment
• Problem-solving skills, including ability to identify and participate in the resolution of issues/problems
• Flexibility, tact, discretion and ability to work harmoniously in a multicultural environment
• Appreciation of the need to observe confidentiality in a highly-sensitive work area
• Knowledge of statistical methods and tools
• Commitment to continuous learning is essential.

Languages

Fluency in English is essential and a good working knowledge of one of the other official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Additional Information

This fixed-term appointment is for the duration of two years with a six-month probationary period, and is subject to the OPCW Staff Regulations and Interim Staff Rules.

The OPCW is a non-career organisation with limited staff tenure. The total length of service for Professional staff shall not exceed 7 years.
The mandatory age of separation at the OPCW is 65 years.
Fixed-term staff members participate in the OPCW provident fund. A monthly staff contribution is met with a doubled amount by the OPCW to ensure separating staff have the capital necessary to move on to new challenges.

The Director-General retains the discretion to not make any appointment to this vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description. Several vacancies may be filled.

Only applications submitted before the closing date and through OPCW CandidateSpace will be considered. Only applicants under serious consideration for a post will be contacted.

Applications from qualified female candidates are strongly encouraged.
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