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Student assistant Clerk of the HeQa Task Force and minutes taker

As a student assistant, you must be motivated and eager in helping with different administrative tasks in your role. You will have two main roles as an assistant to the UC, but you can always help in organizing other activities and providing general support to the Council and the Secretariat.

Deadline
9 Jul ’22
Published on
23 Jun ’22
Vacancy ID ABD/UC/23062022
Job types
Support staff (clerical, administrative, facility)
Education level
Higher professional education +
Weekly hours
14—16 hours per week
Salary indication
€2402—€2611 per month
Location
Burgemeester Oudlaan 50, 3062 PA, Rotterdam
View on Google Maps
Job description
As a Clerk to the HoKa Workgroup, you act as an administrative support to a group of people dealing with the HoKa investments in the UC. You communicate with policymakers, take minutes, and schedule meetings so that the Council is correctly involved in supervising the investments at the university. For this task, the candidate must have excellent organization skills. Additionally, any background knowledge on public administration and the governance structure of the university is a plus.

As a minute-taker, you will carefully write down the conversations that take place in different meetings, such as Plenary and Consultation meetings of the UC. The meetings can be up to three hours long, and thus, it is important to have the capacity to focus for long periods of time. For taking notes, the candidate must have good writing skills, and the capacity to make structured summaries of long and loaded discussions within the UC. Additionally, the candidate must have great communicative skills to clarify difficult discussion points, ask questions when necessary, and discuss with the Clerk any important issues related to the minutes. The minutes must be processed two-business days after each meeting, so the candidate must be readily available to work, especially on Tuesdays, Wednesdays, and Thursdays.

Requirements

• Excellent communicative skills (writing, speaking) in English. Dutch would be a plus, but it is not a requirement
• Flexible hours of working and time management skills (besides your regular load of studies, you must be available to the Council for 14-16 hours a week)
• Creativity and problem-solving skills
• Capacity to focus for long periods of time
• Being a student at EUR (BA2, BA3, or Master student)
• Organizational experience (for instance, participation in boards or committees)
• Knowledge of the governance structure of the EUR

Conditions of employment

Fixed-term

contract
: 01.09.2022 - 31.08.2023.
The conditions of employment comply with the ‘CAO Nederlandse Universiteiten/Collective Agreement Netherlands Universities (CAO NU)’. Salary will be within the range of SA salary scales (€ 2.402 to € 2.611 gross per month fulltime), with a holiday allowance of 8% and a year-end payment of 8.3%.

Employer

Erasmus University Rotterdam

Erasmus University Rotterdam
(EUR) is an internationally oriented university with a strong social orientation in its education and research, as expressed in our mission ‘Creating positive societal impact’. EUR is home to 3.700 academics and professionals and almost 33.000 students from more than 140 countries. Everything we do, we do under the credo The Erasmian Way – Making Minds Matter. We’re global citizens, connecting, entrepreneurial, open-minded, and socially involved. These Erasmian Values function as our internal compass and create EUR’s distinctive and recognizable profile. From these values, with a broad perspective and with an eye for diversity, different backgrounds and opinions, our employees work closely together to solve societal challenges from the dynamic and cosmopolitan city of Rotterdam. Thanks to the high quality and positive societal impact of our research and education, EUR can compete with the top European universities.

Department

The University Council

The core of the University Council, as elected representatives of the Erasmian community, begins with visionary work, taking initiative and creative action to implement change. Our members work together, and with the Executive Board and policymakers, in a solution-oriented and responsible manner to make a positive impact.

Energetic and dedicated, the University Council strives to create an environment where Erasmians of all levels can excel and connect through learning and development.

The purpose of the University Council is representing the community, creating an inspirational and sustainable work and study environment.

You can find more information about the University Council at the following link:
Application procedure
Please submit your application, consisting of a motivation letter and CV, before the 9th of July.
The selection procedure consists of on interview. Interviews are expected to be held in the week of the 18th of July. We look forward to your application.

Making minds matter

Erasmus University Rotterdam (EUR) is a highly ranked, international university, based in the dynamic and diverse city of Rotterdam, with its port acting as a gateway to the world.

Read more about Erasmus University Rotterdam
Employer information
Erasmus University Rotterdam (EUR)
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