Executive and Communications Assistant (ENG/FR
Miele Nederland - Utrecht
Het familiebedrijf Miele produceert al sinds 1899 premium huishoudelektronica van de hoogste kwaliteit. Met het motto 'Immer Besser' streven we ernaar om altijd beter te zijn en het leven van consumenten en onze zakelijke - Volledige vacature bekijken
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Administrative Assistant FR/EN
Oxfordcorp - 19-07-2023
Naar vacature
Do you have strong administrative skills and are you fluent in Dutch/English with a good level in French ? Do you like variety in your job, doing different tasks and interacting with different teams, and this in the context of a global pharma company? Then this may be the opportunity for you !
Job Description
Our client is looking for a part-time administrative assistant (20 hours/week) who will be responsible for the independent delivery of profound administrative services in a local/global context and who will ensure service levels are delivered in line with site requirements.Responsibilities
- General administrative support: takes care of general administrative tasks and maintains the administrative processes also in case of absence of the line manager/team members.
- Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department.
- Work processes in own area of responsibility: Supports optimization of current processes and/or introduction of new or modified processes.
- Handling of administrative project tasks with clearly defined content and time limitations.
- Acts as a team member for administrative projects & manages the administrative part of special tasks.
- Supervisory tasks: Guarantees a smooth adjustment to the job of new employees in the own area of responsibility. Takes over supervising for colleagues in the administrative area (e.g. apprentices, new employees etc.)
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
- Reporting of technical complaints/adverse events /special case scenarios related to Client products within 24 hours of receipt
- Distribution of marketing samples (where applicable)
- Activity Contract Management - Material - Sample administrative follow-up
- P2P (Purchase to Pay) of all activities and Budget follow-up support
Requirements
- Bachelor degree in administration or in Life Sciences
- You have a first experience in an administrative role within the pharmaceutical industry or you have an internship experience in Life Sciences
- Strong languages skills in Dutch and English + good level in French
- Strong administrative and organisation skills
- Important qualities are: working systematically, eye for detail, coping with work pressure and deadlines, strong communication with external parties
- Good knowledge of basic Office applications (especially Word / Excel / Outlook calendar management), if other packages are needed, training is provided
- Existing right to work in Europe required
Benefits
- Part time role : 20ours/week
- Balance between remote/office work : 1-2 days on site
Naar vacature
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