Programme Officer Afghanistan

The Operations department

Purpose of the position

Place in the organisation (reporting lines)

Tasks and responsibilities

Donor and Partner Engagement

• Establish and nurture robust relationships with donors and partners, both potential and existing.
• Manage the accounts of donors for specific projects and their implementing partners.
• Continuously develop and enhance relationships with relevant and potentially beneficial partners and donors.
• Stay informed on donor trends and updates, including their policies, advocacy processes, and financial and compliance regulations.

Proposal Development

• Assist in the creation of proposals by reviewing and advising on Proposal Risk Matrices and budget proposals.
• Ensure that Operations’ contributions to proposals meet high-quality standards and adhere to donor specifications and compliance guidelines.
• Collaborate with the Project Development Coordinator on the preparation and production of proposals, particularly in gathering inputs from Country Offices.
• Work with consortium partners on the operational aspects of proposal development, including Memoranda of Understanding and Due Diligence.
• Participate in pre-contract negotiations with donors and consortium partners and provide recommendations for improvements based on proposal development outcomes.

Contract Management

• Oversee the assigned project’s implementation and ensure adherence to donor reporting requirements, national laws, and HealthNet TPO’s policies and procedures throughout the project lifecycle.
• Proactively identify and address risks and issues, ensuring coherent actions are taken in collaboration with Head Office and Country Office staff.
• Maintain up-to-date project/contract databases and filing systems.
• Analyse project expenditures versus budgets monthly with the finance team and address any discrepancies.
• Provide ongoing support and guidance to Country Office staff, especially in relation to project audits and reports, and contribute to project backstopping.

Organisation and Project Management

• Engage in the development and implementation of country strategies, operational policies, and annual plans, ensuring alignment with HealthNet TPO’s global strategy.
• Lead regular online meetings with Country Office management and staff and conduct field visits at least annually, adapting the intensity of support based on Country Office capacity.
• Conduct an annual internal audit at the country level based on standardized procedures.
• Foster strong relationships with Country Office staff, offering support, guidance, and advice on managing the organization and its projects.

Security

• Keep informed about the security situation in the country, identifying trends and potential risks.
• Participate in security forums and stay updated on current political developments.
• Potentially serve on the Crisis Management Team at the Head Office.

Skills, knowledge and expertise

• Master’s degree, preferably in a field related to international development or equivalent experience;
• Adequate experience in development countries, knowledge and understanding of the context in which the work is being carried out;
• Extensive experience with the Afghan context and preferably have worked in Afghanistan;
• Excellent interpersonal skills and relationship building skills with the ability to communicate with a wide variety of people in a diplomatic and constructive manner.;
• Coaching experience, ability to enable others to improve their work;
• Strong organisational, planning, and presentation skills;
• Elaborated knowledge of Microsoft Word, Excel, Outlook, PowerPoint;
• Fluency in English and preferably Dutch;
• 5 years’ experience and proven skills in all aspects of Project Management including the utilisation of tools such as Logical Framework, Project Cycle, M&E frameworks and Theory of Change, budgeting and budget review;
• Good English writing skills;
• Prepared to travel frequently, spent time at projects sites and maintain a flexible work schedule.

Competencies

• Teamwork, Knowledge sharing;
• Pro-active, sense of responsibility;
• Persuasive and patient;
• Ability to scan and analyse, or work with and adapt large and very, varying types of information;
• Analytical capacity, understanding complex issues through logical reasoning, separating primary and secondary issues and the identification of linkages;
• Networking skills to organise partner networks and collaboration;
• Excellent communication skills: clear, concise, convincing, diplomatic and motivating others. Being sensitive to differences in culture and educational backgrounds;
• Take responsibility and initiative to prioritise, organise and follow through on various tasks;
• Is result oriented.

We offer:

• Full-time position (40 hours) with a duty station in Amsterdam with frequent travel abroad. 80% part time is an option. To start with a one year contract.
• A small enthusiastic team in Amsterdam (14 FTE) with strongly motived field staff (> 4500) in different countries.
• Starting asap.

More information:

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