Project Administrator Support Officer

International locations
Aerospace / Aviation
Octagon Professionals is looking for a
Project Administrator Support Officer
to support the Program Management Support Office in the Directorate of CSC at ESTEC, in Noordwijk.
The service is based in ESTEC in Noordwijk, the NL and supports remotely the site of ECSAT in UK.

Please note, that the successful candidate will be employed by Octagon Professionals.

The tasks include the following:

Timesheet Management:

Support timesheet submission, approval, and reporting processes.

Travel Reimbursement:

Assist in processing and verifying travel expense claims.

Procurement Support:

Support the implementation of

Purchase Orders, Contracts

, and

Procure-to-Pay

business control processes.

Service Level Agreements (SLAs):

Provide assistance in monitoring and managing SLAs.

Workforce Database Management:

Maintain and update workforce-related databases.

IT & Software Cost Monitoring:

Support cost-checking activities for IT equipment and software purchases.

Internal Cost Control:

Assist in tracking internal costs and financial transactions.

Audit & Quality Management:

Contribute to internal audits and support quality management system audit preparations.

Program Closure:

Prepare documents and ensure compliance for the closure of various programs.

User Support:

Act as a focal point for resolving user issues related to

ESA-p, ESA-star, and EROS

systems.

Cost Center Missions:

Provide financial and administrative support for cost center activities.

Dashboard & Reporting Support:

Assist in the creation, maintenance, and user training for Power BI dashboards, ensuring technical support and data visualization.

Job Requirements/Competences:

• A minimum education – Bachelor’s degree in business subjects;
• Minimum 4 years of relevant work experience;
• Proven experience in a Project Management Support Office (PMSO) environment.Professional certifications in the management domain are an asset;
• Experience in a project-oriented environment and supporting procurement processes.
• Proficiency in the use of MS Office Software, Power BI and Business Objects;
• Demonstrated experience in the space sector is ana advantage;
• High capacity to interact and communicate with international teams, technical and business domains;
• Service delivery orientation;
• Effective time management;
• Highly proficient in communication in English (written and oral);
• Ability to act independently, as well as in a team;
• Forward thinking and proactive approach.

We offer:

• Attractive remuneration package.
• Up to 30 vacation days & additional 12 public holidays based on the 40h working week.
• Pension contribution to a tailor-made pension scheme.
• Yearly subscription to the ESTEC gym facilities and a swimming pool.

Ready for this new challenge? Apply now and let’s get in touch!

Octagon Professionals International is a full-service recruitment and HR services firm with 30 years of experience in the European and international market. Our large network of professionals across multiple functional areas, and multi-national team provide flexible solutions customised to individual client needs.

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